Revised Form I-9 for All New Hires in U.S.

Revised Form I-9 for All New Hires in U.S.

Employment, USCIS
November 17, 2016

The U.S. Citizenship and Immigration Services (USCIS) recently released a revised version of Form I-9, Employment Eligibility Verification.  By January 22, 2017, employers must start using the revised form dated 11/14/2016 N, but may use the version dated 03/08/2013 N or the revised version until then.  Employers should continue to follow existing storage and retentions rules for all of their previously completed Forms I-9.

All employers are required to complete and retain a Form I-9 for each employee hired to work in the United States.  The new version of the form includes various changes and upgrades.  First, Section 1 asks for “other last names used” rather than “other names used,” and streamlines certification for certain foreign nationals.  

Other changes include:  

  • The addition of prompts to ensure that information is entered correctly
  • The ability to enter multiple preparers and translators
  • A dedicated area for including additional information
  • A supplemental page for the preparer/translator

Additionally, the instructions have been separated from the form and include specific instructions for completing each field.  The revised form is also easier to complete on a computer, with new features such as drop-down lists and calendars for filling in dates.  

The revised Form I-9 and the accompanying instructions are available here and here, respectively.