Finance
Remote
The E-Billing Specialist is responsible for assisting the Billing Manager and Billing Coordinator team with all onboarding and client electronic billing platform changes. In addition to supporting the internal administrative needs of the Billing and Collections teams, this position is also responsible for coordinating billing requirements for various partners, Practice Assistants, and their clients. The E-Billing Specialist will report directly to the Billing Manager.
Published
Essential Functions & Responsibilities
- Assist the Billing Manager and Billing Coordinators with all electronic onboarding needs to include, client matter setup and mapping, timekeeper entry and mapping, diversity submission as required, and rate updates/maintenance in the e-billing platforms utilized by the Firm clients
- Assist Billing Coordinators with troubleshooting e-billing-related issues
- Transmit electronic billing (“e-billing”) via BillBlast and various e-billing sites
- Responsible for recording and maintaining accurate phase, task, and billing codes
- Have direct contact with billing Partners and their Practice Assistants to resolve e-billing-related matters
- Update billing addresses and payer information, as needed
- Maintaining and adding timekeepers to restricted lists in Time Entry software
- Follow up with Billing Team to ensure submission of invoices.
- Prepare invoices for usage of various e-billing sites
- Coordinate special client billing requests with Billing Manager
- Coordinate approval and implementation of special rate arrangements in collaboration with the Pricing and Project Management team
- Assist with preparing client and/or attorney analyses as needed
- Research rejected and reduced invoices for resubmission to sites. Sending short paid invoices to A/R team for write offs.
- Maintain client/matter maintenance information in coordination with the Billing Compliance team
- Work collaboratively with Collections Specialists on accounts receivable issues
- Interacts with Conflicts Department for new matter openings and record maintenance
Education & Experience
- A minimum of 3-5 years’ experience working in a professional services environment, law firm e-billing experience preferred.
- Experience with financial/billing software packages and Finance/Accounting organizational operations. Elite or Aderant billing systems experience preferred.
- Experience with electronic billing transmission on a variety of e-billing platforms, BillBlast experience preferred.
- Ability to adhere and apply Firm and Billing Department policies and procedures.
- Ability to communicate with all levels of the Firm professionally and tactfully.
- Ability to provide a high level of customer service in a fast-paced environment.
- Ability to handle a high-volume of tasks maintaining attention to detail and prioritizing as necessary.
- Proficiency in MS Office; strong knowledge of Excel required.
Additional Information
- Individual in this position will provide additional assistance and support as directed by their supervisor.
- This job description is subject to change at any time.
Saul Ewing fosters a people first environment and one of the ways this is displayed is through its generous benefits. The firm is committed to offering a wide range of benefits to its benefit eligible employees to achieve wellness in all aspects of life, including:
- Medical, dental, and vision insurance
- Flexible spending accounts (FSA)
- Health savings account (HSA)
- Tuition reimbursement
- Generous paid time off
- 401(k) retirement savings plan
- Competitive salaries and year-end discretionary bonuses
- Paid leave options, including parental
- Saul Ewing University (learning and development programs taught by the firm’s training department)
- Family formation benefits
Compensation
The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors. The anticipated range for this role is $80k to $90k.
Saul Ewing is an Equal Opportunity Employer. We value diversity, seek qualified applicants, and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally protected status.