- Maintains accurate and up-to-date human resource files, records, and documentation.
- Maintains the integrity and confidentiality of human resource files and records.
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- Answers and directs departmental inquiries.
- Provides administrative support to the HR and Benefits departments.
- May assist with payroll functions including payroll process backup, updating payroll memos, and confirming payroll and elections.
- Performs duties related to hiring including posting positions, collecting applications, updating candidate status, updating the interview spreadsheet, and sending benefits emails.
- Conducts and/or assists with new hire orientation and onboarding.
- Updates and maintains records in the firm’s HRIS.
- Processes invoices and expense reports.
- Reconciles G/L reports as well as other reports for benefits.
- Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, and employee recognition events.
- Performs other duties as assigned.
- Associate’s or bachelor’s degree preferred.
- Administrative training required.
- One year of administrative assistant experience preferred.
- Excellent organizational skills and attention to detail.
- Familiar with office management systems and procedures.
- Ability to operate general office equipment.
- Excellent written and verbal communication skills.
- Ability to type 60 words a minute.
- Proficient in Microsoft Office Suite or similar software.
- Ability to maintain confidential information.
- Individual in this position will provide additional assistance and support as directed by their supervisor.
- This job description is subject to change at any time.
Saul Ewing fosters a people first environment and one of the ways this is displayed is through its generous benefits. The firm is committed to offering a wide range of benefits to its benefit eligible employees to achieve wellness in all aspects of life, including:
- Medical, dental, and vision insurance
- Flexible spending accounts (FSA)
- Health savings account (HSA)
- Tuition reimbursement
- Generous paid time off
- 401(k) retirement savings plan
- Competitive salaries and year-end discretionary bonuses
- Paid leave options, including parental
- Saul Ewing University (learning and development programs taught by the firm’s training department)
- Family formation benefits
The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors. The anticipated range for this role is $55k to $65k.
Saul Ewing is an Equal Opportunity Employer. We value diversity, seek qualified applicants, and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally protected status.