Paralegals & Business Professionals

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Business professionals play an integral role in helping the firm provide superior legal services to our clients. We pride ourselves on providing a collegial, inclusive environment. Our unwavering dedication to the success and well-being of our business professionals has resulted in many long-tenured employees. We welcome talented, motivated individuals from various backgrounds and experiences to join us as contributors to our great team.

To Apply:

  1. Please send your resume to gabrielle.turino@saul.com
  2. Email subject should be the position title you are applying for
  3. Cover letters are optional, not required

Business Professional Recruiting 
Gabrielle Turino 
Human Resources Specialist 
gabrielle.turino@saul.com

Current Openings

Business Development Manager - Open to any Office

Saul Ewing is seeking a talented business development manager to join it's marketing department! The Business Development Manager is responsible for the development and implementation of focused marketing and business development strategies for select practice and industry groups. This position will work with the Chief Marketing Officer, Director of Business Development and attorney leadership.

 

ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES:

  • Actively participate in practice group meetings, drive business development agenda items, and report on business development and marketing updates
  • Create and execute strategic marketing plans on a group and individual attorney level
  • Offer and execute upon proactive ideas for the growth of assigned practice and industry areas
  • Help identify new business opportunities/leads and direct strategy for such leads
  • Support groups and individual lawyers with new business targeting by performing company/industry research and analysis, and providing individual coaching
  • Draft and project manage client and prospective client pitches and proposals 
  • Spearhead the business development components of events, conference sponsorships and seminars, including
    • pre-event list building, targeting and attendee strategy
    • pre-event collateral preparation
    • event staffing
    • post-event evaluation and targeted follow-up
  • Work with our Communications Team to:
    • draft/maintain collateral and website content for assigned practice and industry areas
    • spot thought leadership topics that merit article writing and/or PR 
    • project manage thought leadership production and the launching of blogs
  • Leverage marketing tools to track client/matter experience and opportunities and report on trends and ROI 
  • Work alongside the full Business Development Team in moving forward business development/Marketing Department annual strategic goals
  • Actively participate in regular strategy meetings with marketing and business development team

 

 

Qualifications and Requirements:

  • Bachelor's degree in related area
  • Minimum of 5 years of experience in legal marketing/business development and project management.
  • Must be proactive and a self-starter comfortable moving forward - at times - high-volume, quick turnaround requests. 
  • Strong verbal/written communication and interpersonal skills required. 
  • Must be able to work well with attorneys and staff at all levels of the organization.     
  • Must be highly organized and have a strong ability to balance short-term and long-term deliverables. 
  • Have a high degree of professionalism.
  • Must have a strong intellectual curiosity
  • Can work independently and as a collaborative team member.
  • Must have an excellent understanding of Microsoft Office and Windows-based computer applications. Other experience using marketing tools, including CRM, is a plus. 
  • Flexibility to handle up to 20% travel

 

Physical Demands of Position
Work is performed in a professional office environment and requires the following during the work day:

  • Must be able to remain in a stationary position for long periods of time (working at a computer)
  • Repetitive movement (i.e. heavy computer/keyboard use)
  • May require occasional light lifting (files, copy paper, etc.)

 

 In addition to the essential functions outlined above:

  • Individual in this position will provide additional assistance and support as directed by their supervisor
  • This job description is subject to change at any time

 

The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors. The anticipated pay range for this role is $110k to $130k annually.

 

Saul Ewing is an Equal Opportunity Employer. We value diversity, seek qualified applicants and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally protected status.

Office Assistant - Los Angeles

The Office Assistant is responsible for typing, maintaining and filing of correspondence/documents.  This role will prepare spreadsheets and Power Point presentations, process expense reimbursements, sort mail, track invoices, travel arrangements, prepare invoices for approval and payment,  and participate in special projects, as assigned, and all other duties as required and assigned. 

 

ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES:

  • Answer and direct phone calls;
  • Organize and schedule appointments;
  • Plan meetings and take detailed minutes;
  • Write and distribute email, correspondence memos, letters, faxes and forms;
  • Assist in the preparation of regularly scheduled reports;
  • Develop and/or maintain a filing system;
  • Maintain contact lists;
  • Travel arrangements;
  • Submit and reconcile expense reports;
  • Act as the point of contact for internal and external clients;
  • Liaise with executive and senior staff, clients and staff  to handle requests and queries; and
  • Handle other miscellaneous duties, as needed.

 

Knowledge or Skills Required:

  • Effective oral and written communication skills;
  • Excellent interpersonal skills and computer literacy;
  • Knowledge of office management systems and procedures;
  • Working knowledge of office equipment, like printers and fax machines;
  • Excellent time management skills and the ability to prioritize work;
  • Attention to detail and problem solving skills

 

Educational and Experience Requirements:

  • A minimum of 4 years of experience working as an administrative assistant or office administrative assistant
  • High School diploma or GED
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular);
  • Law firm experience a plus

 

Physical Demands of Position

Work is performed in a professional office environment and requires the following during the work day:

  • Must be able to remain in a stationary position for long periods of time (working at a computer)
  • Repetitive movement (i.e. heavy computer/keyboard use).
  • Individual will interact regularly with others verbally, in-person, and via written communication.
  • May require occasional light lifting (files, copy paper, etc.).
  • Individual will be required to work in the office 5 days a week 

 

In addition to the essential functions outlined above:

  • Individual in this position will provide additional assistance and support as directed by their supervisor.
  • This job description is subject to change at any time.

 

The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors. The anticipated pay range for this role is $50k to $65k annually.

 

Saul Ewing is an Equal Opportunity Employer. We value diversity, seek qualified applicants and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally protected status.

Records Assistant - Philadelphia

Saul Ewing is seeking a talented records assistant to sit in its Philadelphia office. Responsible for maintaining records, receive, index, retrieve and destruction of records in accordance with applicable laws, codes and regulations; preservation of archived records. 

 

ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES: 

  • Organize and maintain Firm’s overall records systems.
  • Preserve records with historical or compliance value.
  • Destroying certain documents, when requested, and as needed.
  • Perform records receipt, indexing, filing/storage, retrieval and disposal.
  • Assist with ensuring proper provision of storage and security for historical archival records.
  • Scan documents, index information from documents; proof and review recorded documents, as needed. 
  • Perform a variety of general office support duties such as filing, answering telephone inquiries, typing correspondence, opening, handling, and distributing mail; and reproducing copies of various documents.
  • Contribute to the efficiency and effectiveness of the Records Department’s service to the Firm’s clients, attorneys and professional staff alike.

 

QUALIFICATIONS AND REQUIREMENTS:

  • High School Diploma/GED.
  • Two+ years of experience working in a records department (law firm experience preferred); 
  • Ability to prioritize work and meet critical deadlines.
  • Contribute effectively to the accomplishment of team goals, objectives and activities.
  • Work effectively with a variety of individuals at various levels within the Firm.
  • Excellent communication (verbal and written) and organization skills.
  • Detail oriented and exceptionally attentive to accuracy.
  • Ability to learn skills quickly and manage multiple tasks.
  • Customer service and enthusiasm.

 

Physical Demands of Position

Work is performed in a professional office environment and requires the following during the work day:

  • Must be able to remain in a stationary position for long periods of time (working at a computer)
  • Repetitive movement (i.e. heavy computer/keyboard use).
  • Individual will interact regularly with others verbally, in-person, and via written communication.
  • May require occasional light lifting (files, copy paper, etc.).

 

In addition to the essential functions outlined above:

  • Individual in this position will provide additional assistance and support as directed by their supervisor.
  • This job description is subject to change at any time.

 

Saul Ewing LLP is an Equal Opportunity Employer. We value diversity, seek qualified applicants and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally protected status.

Conflicts and Intake Specialist - Los Angeles or Orange County

The Conflicts and Intake Specialist is responsible for opening New Clients and New Matters across all Offices. The Conflicts Department assists Attorneys in complying with ethical and legal duties to avoid conflicts of interest and in meeting professional responsibility obligations. These objectives are accomplished through running conflicts checks and reviewing New Client and New Matter information submitted via the Firm’s business intake system.

 

ESSENTIAL FUNCTIONS

  • Conduct an initial review of the intake form and confirm it complies with the Firm’s internal policies and procedures
  • Conduct a formal conflicts search using standard Boolean logic and performing corporate research. Escalate hits to the Conflicts Attorney(s) as needed. 
  • Ensure the documentation included within the request contains all necessary clearances and approvals.
  • Initial review of the engagement letter to ensure accuracy with regard to parties, rates, standard language, and format. 
  • Confirm that all client/matter information recorded in the Firm’s central records is accurate.
  • Maintain all electronic client matter records, including attorney allocation changes. 
  • Assist all Firm personnel by answering questions on the intake process
  • Complete special administrative projects as assigned

 

Knowledge or Skills Required 

  • Strong analytical skills are a must.
  • Must have a demonstrated ability to work timely and accurately
  • Proficient in Microsoft Office Suite, particularly Word, Excel and Outlook.
  • Strong people, communication and multitasking skills, highly organized and detail oriented.
  • Ability to work both independently and within a team environment.
  • An approach that demonstrates an “ownership” mentality, flexibility, creativity, initiative, tenacity and a positive attitude.

 

Educational and Experience Requirements

  • High school degree/GED required; 
  • Minimum of 5 years of experience within conflicts, Aderant experience preferred.

 

Physical Demands of Position

Work is performed in a professional office environment and requires the following during the work day:

  • Must be able to remain in a stationary position for long periods of time (working at a computer)
  • Repetitive movement (i.e. heavy computer/keyboard use).
  • Individual will interact regularly with others verbally, in-person, and via written communication.
  • May require occasional light lifting (files, copy paper, etc.).

 

In addition to the essential functions outlined above:

  • Individual in this position will provide additional assistance and support as directed by their supervisor.
  • This job description is subject to change at any time.

 

 

The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors. The anticipated pay range for this role is $60k to $90k annually.

 

Saul Ewing is an Equal Opportunity Employer. We value diversity, seek qualified applicants and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally protected status.

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