Paralegals & Business Professionals

The Conflicts and Intake Specialist is responsible for opening New Clients and New Matters across all Offices. The Conflicts Department assists Attorneys in complying with ethical and legal duties to avoid conflicts of interest and in meeting professional responsibility obligations. These objectives are accomplished through running conflicts checks and reviewing New Client and New Matter information submitted via the Firm’s business intake system.

ESSENTIAL FUNCTIONS

• Conduct an initial review of the intake form and confirm it complies with the Firm’s internal policies and procedures
• Conduct a formal conflicts search using standard Boolean logic and performing corporate research. Escalate hits to the Conflicts Attorney(s) as needed. 
• Ensure the documentation included within the request contains all necessary clearances and approvals.
• Initial review of the engagement letter to ensure accuracy with regard to parties, rates, standard language, and format. 
• Confirm that all client/matter information recorded in the Firm’s central records is accurate.
• Maintain all electronic client matter records, including attorney allocation changes. 
• Assist all Firm personnel by answering questions on the intake process
• Complete special administrative projects as assigned

Knowledge or Skills Required 

• Strong analytical skills are a must.
• Must have a demonstrated ability to work timely and accurately
• Proficient in Microsoft Office Suite, particularly Word, Excel and Outlook.
• Strong people, communication and multitasking skills, highly organized and detail oriented.
• Ability to work both independently and within a team environment.
• An approach that demonstrates an “ownership” mentality, flexibility, creativity, initiative, tenacity and a positive attitude.

Educational and Experience Requirements

• High school degree/GED required; 
• Minimum of 5 years of experience within conflicts, Aderant experience preferred.

Physical Demands of Position

Work is performed in a professional office environment and requires the following during the work day:

• Must be able to remain in a stationary position for long periods of time (working at a computer)
• Repetitive movement (i.e. heavy computer/keyboard use).
• Individual will interact regularly with others verbally, in-person, and via written communication.
• May require occasional light lifting (files, copy paper, etc.).

In addition to the essential functions outlined above:

• Individual in this position will provide additional assistance and support as directed by their supervisor.
• This job description is subject to change at any time.

The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors. The anticipated pay range for this role is $60k to $90k annually.

Saul Ewing is an Equal Opportunity Employer. We value diversity, seek qualified applicants and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally protected status.

Saul Ewing is seeking an experienced trust and estate practice assistant to sit in its Baltimore office. The individual in this role will be responsible for the administrative support for assigned attorneys. Duties include creating and editing documents, filing, completing client/matter intake forms, finalizing bills, submitting expenses, entering time, answering incoming calls, coordinating meetings, managing attorney’s contacts, and maintaining calendars. 

ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES:

• Create and edit complex documents from multiple sources, including correspondence, memos, spreadsheets, and presentations. Proofread and redline work for spelling, grammar, and layout, making appropriate changes.  Responsible for accuracy and timeliness of final work product. 
• Review bills for accuracy and prepare transmittal letters to clients.
• Establish, update and maintain client and internal files, including saving and organizing documents in the firm’s document management system. Retrieve information from files when needed.
• Open and review incoming mail. Notify legal personnel of deadline-sensitive correspondence. Draft written responses when necessary, or reply by phone or email as needed. 
• Reconcile and submit attorney expenses.
• Proactively manage attorney calendars, schedule in-person and virtual meetings, and coordinate conferences, meetings, and appointments.  Coordination may include restaurant research and booking, ordering of marketing resources, facilitating hospitality and technology needs, travel arrangements, etc.
• Manage incoming and outgoing electronic communications (including telephone, email, and fax), take accurate messages, route appropriately and respond to all inquiries.
• Maintain attorneys’ contacts, including adding contacts to the firm’s CRM system and appropriate mailing lists and working with attorneys to keep contact information updated. 
• Process client matter intake forms.
• Assist with the preparation of probate administration paperwork, including administration accounts, court petitions, orders, deeds, certifications, etc. and assist with coordinating post-death non-probate administration
• Coordinate probate court filings and recordings, familiarity with local rules and probate court 
• Assist with the preparation of Gift Tax, Estate Tax, and Fiduciary income tax returns.
• Communicate with clients and professional advisors relating to routine acts of estate administration.

SKILLS AND QUALIFICATIONS:

• Advanced skills in Microsoft Office, including Word, Outlook, Excel, and PowerPoint  
• Typing skills of 60+ wpm.
• Excellent communication, written and verbal skills, positive attitude, dependability, flexibility, good judgment, initiative and professionalism.
• Strong client service skills
• The ability to meet deadlines, handle a high volume of work timely and accurately and display strong organizational skills.

Education/Experience Required:

• High School Diploma or GED.
• 5+ years of legal administrative assistant experience preferred.
• Experience with document management, time and billing, client matter intake, and e-filing systems preferred.
• Experience in State Probate administration and knowledge of estate planning documents and concepts.
• Experience in local probate administration.

Physical Demands of Position:

• Work is performed in a professional office environment and requires the following during the work day:
• Must be able to remain in a stationary position for long periods of time (working at a computer)
• Repetitive movement (i.e. heavy computer/keyboard use).
• May require occasional light lifting (files, copy paper, etc.).

In addition to the essential functions outlined above:

• Individual in this position will provide additional assistance and support as directed by their supervisor.
• This job description is subject to change at any time.

Saul Ewing is an Equal Opportunity Employer. We value diversity, seek qualified applicants and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally protected status.

Saul Ewing is seeking a talented business development manager to join it's marketing department! The Business Development Manager is responsible for the development and implementation of focused marketing and business development strategies for select practice and industry groups. This position will work with the Chief Marketing Officer, Director of Business Development and attorney leadership.

ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES:

• Actively participate in practice group meetings, drive business development agenda items, and report on business development and marketing updates
• Create and execute strategic marketing plans on a group and individual attorney level
• Offer and execute upon proactive ideas for the growth of assigned practice and industry areas
• Help identify new business opportunities/leads and direct strategy for such leads
• Support groups and individual lawyers with new business targeting by performing company/industry research and analysis, and providing individual coaching
• Draft and project manage client and prospective client pitches and proposals 
• Spearhead the business development components of events, conference sponsorships and seminars, including
  
  • pre-event list building, targeting and attendee strategy
  • pre-event collateral preparation
  • event staffing
  • post-event evaluation and targeted follow-up
• Work with our Communications Team to:
  
  • draft/maintain collateral and website content for assigned practice and industry areas
  • spot thought leadership topics that merit article writing and/or PR 
  • project manage thought leadership production and the launching of blogs
• Leverage marketing tools to track client/matter experience and opportunities and report on trends and ROI 
• Work alongside the full Business Development Team in moving forward business development/Marketing Department annual strategic goals
• Actively participate in regular strategy meetings with marketing and business development team

Qualifications and Requirements:

• Bachelor's degree in related area
• Minimum of 5 years of experience in legal marketing/business development and project management.
• Must be proactive and a self-starter comfortable moving forward - at times - high-volume, quick turnaround requests. 
• Strong verbal/written communication and interpersonal skills required. 
• Must be able to work well with attorneys and staff at all levels of the organization.     
• Must be highly organized and have a strong ability to balance short-term and long-term deliverables. 
• Have a high degree of professionalism.
• Must have a strong intellectual curiosity
• Can work independently and as a collaborative team member.
• Must have an excellent understanding of Microsoft Office and Windows-based computer applications. Other experience using marketing tools, including CRM, is a plus. 
• Flexibility to handle up to 20% travel

Physical Demands of Position
Work is performed in a professional office environment and requires the following during the work day:

• Must be able to remain in a stationary position for long periods of time (working at a computer)
• Repetitive movement (i.e. heavy computer/keyboard use)
• May require occasional light lifting (files, copy paper, etc.)

 In addition to the essential functions outlined above:

• Individual in this position will provide additional assistance and support as directed by their supervisor
• This job description is subject to change at any time

The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors. The anticipated pay range for this role is $110k to $130k annually.

Saul Ewing is an Equal Opportunity Employer. We value diversity, seek qualified applicants and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally protected status.

The Office Assistant is responsible for typing, maintaining and filing of correspondence/documents.  This role will prepare spreadsheets and Power Point presentations, process expense reimbursements, sort mail, track invoices, travel arrangements, prepare invoices for approval and payment,  and participate in special projects, as assigned, and all other duties as required and assigned. 

ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES:

• Answer and direct phone calls;
• Organize and schedule appointments;
• Plan meetings and take detailed minutes;
• Write and distribute email, correspondence memos, letters, faxes and forms;
• Assist in the preparation of regularly scheduled reports;
• Develop and/or maintain a filing system;
• Maintain contact lists;
• Travel arrangements;
• Submit and reconcile expense reports;
• Act as the point of contact for internal and external clients;
• Liaise with executive and senior staff, clients and staff  to handle requests and queries; and
• Handle other miscellaneous duties, as needed.

Knowledge or Skills Required:

• Effective oral and written communication skills;
• Excellent interpersonal skills and computer literacy;
• Knowledge of office management systems and procedures;
• Working knowledge of office equipment, like printers and fax machines;
• Excellent time management skills and the ability to prioritize work;
• Attention to detail and problem solving skills

Educational and Experience Requirements:

• A minimum of 4 years of experience working as an administrative assistant or office administrative assistant
• High School diploma or GED
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular);
• Law firm experience a plus

Physical Demands of Position

Work is performed in a professional office environment and requires the following during the work day:

• Must be able to remain in a stationary position for long periods of time (working at a computer)
• Repetitive movement (i.e. heavy computer/keyboard use).
• Individual will interact regularly with others verbally, in-person, and via written communication.
• May require occasional light lifting (files, copy paper, etc.).
• Individual will be required to work in the office 5 days a week 

In addition to the essential functions outlined above:

• Individual in this position will provide additional assistance and support as directed by their supervisor.
• This job description is subject to change at any time.

The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors. The anticipated pay range for this role is $50k to $65k annually.

Saul Ewing is an Equal Opportunity Employer. We value diversity, seek qualified applicants and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally protected status.