Cash Receipts Coordinator
Accounting
The Cash Receipts Coordinator is an entry-level role that is responsible for the accurate and timely processing of incoming payments to the firm, including application of cash receipts, and reconciliation of client accounts. This role works closely with attorneys, billing staff, and clients to ensure proper allocation of funds, resolution of discrepancies, and maintenance of accurate accounts receivable records.
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Essential Functions & Responsibilities
  • Cash Application & Processing (Operating Accounts)
  • Post daily cash receipts (ACH, wire, check, credit card, and ePay) to client and matter accounts
  • Process lockbox deposits and ensure timely recording of all receipts
  • Apply payments accurately based on remittance details, billing instructions, and client guidelines
  • Identify and resolve unapplied or misapplied cash, escalating issues as needed
  • Trust Accounting (IOLTA / Client Funds)
  • Assist with posting and tracking of trust (IOLTA) receipts in compliance with firm and regulatory requirements
  • Ensure proper segregation and application of client funds to appropriate matters
  • Reconciliation & Reporting
  • Assist with daily cash balancing
  • Reconcile lockbox, ePay, and bank activity to the firm’s financial system
  • Maintain organized, audit-ready records of all transactions
  • Accounts Receivable & Collections Support
  • Support billing and collections teams in resolving payment discrepancies
  • Provide backup support for collections follow-up efforts as needed
  • Process Adherence & Improvement
  • Follow firm internal controls, accounting policies, and compliance requirements
  • Identify opportunities to improve cash posting accuracy and efficiency
  • Participate in system enhancements, testing, and process documentation updates
Education & Experience
  • High School diploma or GED
  • Experience working with accounting principles (cash application, debits/credits)
Knowledge & Skills
  • Strong attention to detail and commitment to accuracy
  • Proficiency in Microsoft Excel and general comfort with financial systems
  • Ability to manage high-volume, repetitive tasks with consistency
  • Strong organizational and time management skills
  • Effective written and verbal communication skills
Additional Information
  • Individual in this position will provide additional assistance and support as directed by their supervisor.
  • This job description is subject to change at any time.
Benefits

Saul Ewing fosters a people first environment and one of the ways this is displayed is through its generous benefits. The firm is committed to offering a wide range of benefits to its benefit eligible employees to achieve wellness in all aspects of life, including:

  • Medical, dental, and vision insurance
  • Flexible spending accounts (FSA)
  • Health savings account  (HSA)
  • Tuition reimbursement
  • Generous paid time off  
  • 401(k) retirement savings plan
  • Competitive salaries and year-end discretionary bonuses
  • Paid leave options, including parental
  • Saul Ewing University (learning and development programs taught by the firm’s training department)
  • Family formation benefits
     

Compensation

The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors. The anticipated pay range for this role is between $50k and $60k.

Saul Ewing is an Equal Opportunity Employer. We value diversity, seek qualified applicants, and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally protected status.